Executive Assistant to the Mayor – Newham

iPeople SC Solutions is currently recruiting for an Executive Assistant for our client based in Newham and surrounding areas.

The successful post holder will be an  Assistant to the Mayor within the council, supporting the Mayor and Cabinet so that they can undertake their executive and civic functions effectively.

 Duties and Responsibilities: 

•  Working with minimal supervision to provide an excellent diary management and executive PA support service to the Mayor.
•  Supporting the Head of Mayor Office to provide an excellent office and administration function to the Mayor.
• Maintaining good relationships with the Chief Executive,Members, Corporate Directors, Strategic Adviser and their team members.
• Strong interface with the Head of Mayor’s Office and Strategic Adviser and team colleagues to ensure effective and efficient communications and support for the Mayor’s Office, where appropriate.
• Organising meetings and inviting appropriate attendees.
• Responding to meeting requests for the Mayor and liaising with officers of the council and members of external organisations over meeting, 
• Commissioning briefings for the Mayor and chasing as needed.
• Making travel and accommodation arrangements as required.
• Making any special arrangements for meetings or events as required such as booking photographer.
• Booking meeting rooms and refreshments as required.

Requirements:

• Knowledge of the issues facing local government, together with the legal, financial and political context of public sector management.
• Experience of handling confidential information sensitively
•  Experience of dealing with residents in a front-facing manner and of negotiating satisfactory resolutions to difficult problems

Working hours:  36 per week, Monday – Friday ( Minimum 3 days in the office per week)

Only candidates with previous experience as an Executive Assistant will be considered.